HOW TO USE GMAIL AS A TASK LIST: 0261003579
For today’s chapter, we’re getting to cover the way to use Gmail as a task list. Gmail integrates an easy to-do list into your account. Google Tasks allows you to make lists of things, set due dates, and add notes. You’ll even create tasks directly from Gmail messages.
Add a Task
To add a task in your Gmail account using Google Tasks, click the down arrow on the “Mail” menu within the upper-left corner of the Gmail window and choose “Tasks.” The “Tasks” window displays within the bottom-right corner of the Gmail window. Notice that the cursor is blinking within the first blank task. If the cursor isn’t blinking within the first empty task, move the mouse over it and click on in it. Then type directly within the first blank task. Once you’ve added a task, you’ll click the plus icon to make additional tasks. Pressing return after entering a task also creates a replacement task directly below it.
Create a Task from an Email
You can also easily create a task from an email. Select the e-mail you would like to feature as a task. Click the “More” action button and choose “Add to Tasks” from the menu. Gmail automatically adds a replacement task using the topic line of the e-mail. A link to the “Related email” is additionally added to the task. Clicking the link opens the e-mail behind the “Tasks” window. You’ll also add additional text to the task or change the text input by Gmail just by clicking within the task and typing or highlighting text and replacing it. Notice that the “Tasks” window stays open whilst you navigate through your email within the background. Use the “X” button within the upper-right corner of the “Tasks” window to shut it.
Tasks are often easily reordered. Simply move your mouse over the task on the left side until you see a dotted border. Click and drag that border up or right down to move the task to a special position within the list.
Add Tasks to the center of Your Task List
You can also order your tasks by inserting new tasks into the center of the list. If you set the cursor at the top of a task and press “Enter,” a replacement task is added then task. If you press “Enter” with the cursor at the start of a task, a replacement task is inserted before that task.
If one among your tasks has subtasks, you’ll easily add these subtasks to the task. Add the subtask under a task then press “Tab” to indent it. Press “Shift + Tab” to maneuver a task back to the left.
Add Details to a Task
Sometimes you would possibly want to easily add notes or details to a task without creating subtasks. To try to this, move your mouse over a task until an arrow displays to the proper of the task. Click on the arrow. A window displays allowing you to pick a maturity for the task and to enter notes. To pick a maturity, click the “Due date” box. A calendar displays. Click a date to specify a maturity for the task. Use the arrows next to the month to maneuver to different months. The date is inserted into the “Due date” box. To feature notes to the task, type them within the edit box below the “Due date” box. Once you are done, click “Back to list.” The note and maturity display on the task as links. Clicking on either link allows you to edit that a part of the task.
Minimize the Tasks Window
When you move your mouse over the title bar of the “Tasks” window, it becomes a hand. Clicking the title bar minimizes the “Tasks” window. Clicking the title bar again opens the “Tasks” window.
Rename a Task List
By default, your task list is titled with the name of your Gmail account. However, you’ll change this. For instance, maybe you would like separate tasks lists for work and private. To rename a task list, click the “Switch list” icon within the lower-right corner of the “Tasks” window and choose “Rename list” from the popup menu. Enter a replacement name for the present task list within the “Rename list” to edit box on the panel that displays. Click “OK.” The new name displays within the title bar of the “Tasks” window.
Print or Email a Task List
You can print a task list by clicking “Actions” and selecting “Print task list” from the popup menu. You’ll email a task list to yourself or to somebody else using the “Email task list” option on the “Actions” popup menu, pictured above.
Create Additional Task Lists
Now that you’ve renamed your initial task list, you’ll add another one for a special use, like for private tasks. To try to this, click the “Switch list” icon again and choose “New list” from the popup menu. Enter a reputation for the new list within the “Create a replacement list named” edit box on the panel that displays, then click “OK.” The new list is made and Gmail automatically switches to the new list within the “Tasks” window.
Switch to a special Task List
You can easily switch to a different task list by clicking the “Switch list” icon and choose the name of the specified list from the popup menu.
Check Off Completed Tasks
When you’re through with a task you’ll check it off, indicating you’ve got completed it. To see off a task, select the check box to the left of the task. A check displays and therefore the task is crossed out.
Clear Completed Tasks
To clear or hide completed tasks from your task list, click “Actions” at rock bottom of the “Tasks” window and choose “Clear completed tasks” from the popup menu. The finished task is far away from the list and a replacement, empty task is added by default.
View Hidden Completed Tasks
When you clear tasks from a task list, they’re not completely deleted. They’re simply hidden. To look at hidden, completed tasks, click “Actions” and choose “View completed tasks” from the popup menu. Completed tasks for the currently selected task list are displayed by date.
Delete a Task
You can delete tasks you’ve got created, whether or not they are marked as completed or not. To delete a task, click the cursor within the text of the task to pick it, and click on the “Trash” icon at rock bottom of the “Tasks” window.
NOTE: Deletions of tasks become immediately in your “Tasks” window. However, Google says that residual copies may take up to 30 days to be deleted from their servers.
View Your List during a Pop-Out Window
You can view your tasks during a separate window you’ll move around. If you’ve got an outsized enough screen, this is often useful so you’ll see the whole Gmail window without it being blocked by the “Tasks” window. To form a separate “Tasks” window, click the “Pop-out” arrow at the highest of the “Tasks” window. The “Tasks” window becomes a separate window from the browser window. All an equivalent menus and options are available including the “Pop-in” button that permits you to return the “Tasks” window to the lower-right corner of the browser window.
Coming up Next …
So that’s everything you ever wanted to understand about tasks in Gmail. It’s pretty comprehensive, we know, but having the ability to use Gmail to trace your tasks is pretty darned handy so we wanted to offer it the eye it deserves. Within the next How-To Geek School chapter, we’ll specialize in Google Hangouts, which allow you to instantly chat with other Gmail users; the way to manage multiple Gmail accounts; and using Gmail with keyboard shortcuts.
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