GMAIL TIPS AND TRICKS AND HACKS FIX: 0261003579
We conclude our How-To Geek School series on Gmail by uncovering a couple of computer user tips and shutting things out with Gmail Labs features.
Load Gmail Faster by Switching to the essential Version
If you’re accessing Gmail over a slow internet connection, it’s going to take a couple of minutes to load. However, you’ll load Gmail faster by switching to a basic version of Gmail that permits you to hold out simple actions. To access the essential version of Gmail, simply add “?ui=html” to the quality Gmail URL. The URL should be the following: https://mail.google.com/mail/?ui=html. Here’s how the essential Gmail interface looks. Labels are available along the left side, and actions are available on the buttons at the highest of the list of messages. You’ll apply labels to your messages within the basic view but you can’t move messages into labels like folders.
Create Instant Disposable Gmail Addresses Using Aliases
Say you would like to check in on an email list, but you’re scared of your email being released to other spamming sites also. You’ll easily use an alias of your Gmail address to stay track of where emails come from. For instance, if you would like to check in for a free eBook newsletter, you’ll create an alias of your email, “[email protected].” All messages sent to the alias are delivered to your main email, “[email protected].” You’ll be ready to tell where emails come from and whether your email address is being sold to other sites. You’ll setup filters to automatically delete these messages, apply labels to them, skip the inbox and move them on to labels, or forward them to a different email account. Gmail also allows you to make multiple versions of your email address. For instance, if John Doe’s main account is [email protected], emails sent to “[email protected],” and “[email protected]” also will be received within the same account. You’ll create other variations of your main email address using this method – a handy tool if you would like to use multiple email aliases to check in to different web services or newsletters.
Don’t Miss Important Emails with Desktop Notifications
You may have thought that the sole thanks to know you’ve received important messages in your Gmail account are to stay it open in your browser. However, you’ll activate “Desktop Notifications” in Chrome and in Gmail to automatically notify you when new messages arrive.
NOTE: to ascertain notifications from Gmail, you want to be signed into Gmail and have Gmail open in your browser, which may be minimized.
Enable Desktop Notifications in Chrome
Websites and web apps can display notifications on your computer desktop. You’ll tell Chrome to automatically display notifications from all sites or to provide you with a warning when a site wants to point out you notifications and in fact, you’ll turn notifications off completely. Before you’ll get notifications from Gmail, you’ve got to show on notifications in Chrome. To enable desktop notifications in Chrome, click the “Chrome” menu button and choose “Settings” from the menu. The “Settings” screen displays on a replacement tab. Scroll right down to rock bottom of the “Settings” screen and click on the “Show advanced settings” link. More options display at rock bottom of the “Settings” screen. Within the “Privacy” section, click “Content settings.” The “Content settings” panel then displays. Scroll right down to the “Notifications” section and choose one among the primary two options to show on notifications. The second option, “Ask me when a site wants to point out desktop notifications”, is suggested. This prevents you from being nagged with notifications from sites that aren’t important to you. If you would like to urge notifications from every site that gives them, select “Allow all sites to point out desktop notifications.” Click “Done” within the lower-right corner of the panel to simply accept the change. To shut the “Settings” screen, click the close (“X”) button on the “Settings” tab.
Turn on Hidden Notifications
The Windows Notification Area is employed because the temporary source for notifications. Because some notifications are hidden by default, you’ll need to change the setting for notifications in Chrome within the Windows Notifications Area. To unhide Chrome notifications, click the “Show hidden icons” up arrow on the Taskbar and click on “Customize” on the popup box. On the “Notification Area Icons” panel, scroll right down to “Google Chrome.” Select “Show icon and notifications” from the drop-down list to the proper. You’ll a see a popup saying that this notification isn’t currently active. Once we activate notifications in Gmail and receive a replacement message, the notification will display. Click okay to accept the change and shut the panel.
Enable Desktop Notifications in Gmail
To receive notifications from Gmail when new messages arrive in your inbox without a lively browser window open all the time, click the “Settings” gear button and choose “Settings” from the menu. Select “New mail notifications on” to receive notifications when any new email messages arrive in your inbox. To be notified only the messages coming in are marked as important, select “Important mail notifications on.”
NOTE: See the Importance ranking and markers topic in Google’s help for more information about marking email as important. Scroll right down to rock bottom of the “Settings” screen and click on “Save Changes.” Now, whenever you’re working in another tab, or your browser is minimized, you’ll receive a discrete toast notification within the system tray.
Set up Input Tools for International Communication
In Chapter 1, we introduced you to the various input tools available in Gmail, like virtual keyboards and IMEs (input method editors). This feature are often enabled or disabled, and options for the feature selected within the Settings. To access the Gmail settings, click the settings gear button and choose “Settings” from the menu. To show on the input tools, select the “Enable input tools” check box, within the “Language” section at the highest of the “General” tab. The “Input Tools” panel displays. Select a desired input tool within the “All input tools” list on the left and click on the proper arrow within the middle to maneuver it to the list of “Selected input tools.” These “Selected input tools” will display on the “Input Tools” button once you click the down arrow to access the menu. There are different icons to the left of the varied input tools to point the kinds. Once you see an icon next to an input tool that’s a personality from that language that indicates that tool is an IME. Handwriting input tools are indicated with a pencil icon. The keyboard icon indicates input tools that are virtual keyboards.
NOTE: you’ll also double-click on an input tool within the “All input tools” list to feature it to the “Selected input tools” list. Click “OK” to simply accept your changes and shut the panel.
Access Gmail Labs Features
Gmail Labs may be thanks to use experimental tools for Gmail. a number of the Labs features could seem more useful than others. There’s a “Send feedback” link for every feature, so you’ll let Google know what you think that of every one after trying it out. Note that these features aren’t all are necessarily ready for prime-time, so use them with caution. The subsequent may be a link you’ll use if you’ve got trouble accessing your inbox after trying out a number of the Gmail Labs features. http://mail.google.com/mail/u/0/?labs=0 to feature Gmail Labs features, log in to your Gmail account during a browser. Click the settings gear button and choose “Settings” from the menu. At the highest of the “Settings” screen, click the “Labs” link. Select the “Enable” option next to every feature you would like to undertake out then click “Save Changes” above or below the list of “Available Labs”. For instance, we’ve enabled the “Canned Responses” feature. Once you have any Labs features enabled, they’re listed above the “Available Labs” list under “Enabled Labs.”
Use the Canned Responses Labs Feature to Quickly Insert Common Text
In Chapter 5, we talked about fixing a signature in Gmail. Because you’re only allowed to setup one signature, you’ll use the “Canned Responses” feature in Labs to line up additional signatures you’ll quickly and simply insert into your messages. We’ll found out a signature as a canned response in our example.
Create a Canned Response from a Message in Gmail
Once you’ve enabled “Canned Responses,” you would like to setup a template for your canned response to use in your messages and replies. To try to to this, compose a message in Gmail (see Chapter 2), leaving the “To” and “Subject” fields empty. These aren’t included within the template. You’ll use links, images, and text formatting in your canned response. In our example, we added a link to “How-To Geek” that accesses the web site. Click the down arrow button within the lower, right corner of the “Compose” window and choose “Canned responses” then “New canned response” from the popup menu. Enter a reputation within the “Please enter a replacement canned response name” edit box on the panel that displays and click on “OK.” you’ll discard the present email once you’ve created your canned response. To do so, click the “Discard draft” (trash can) button at rock bottom of the “Compose” window.
NOTE: If you opt you don’t want to discard the message, you’ll get the message back by clicking “Undo discard” on the message that pops up at the highest of the screen. That message only displays for a brief time, so make certain you await it if you modify your mind.
Insert a Canned Response into a replacement Message, Reply, or Forward
To insert a canned response into a replacement message, reply, or forward, click “Compose” to start out a replacement message or click Reply or forward during a message. Click the down arrow button within the lower-right corner of the “Compose” window and choose “Canned responses” then select the specified canned response under “Insert.” The text/images from the chosen canned response are inserted into your email. Fill within the “To” and “Subject” fields, write your email, and send it.
Edit a Message Template in Gmail
If you would like to vary a canned response, you don’t need to recreate it. Simply insert it into a replacement message as described above. Edit the response then highlight what you would like to incorporate within the canned response. Click the down arrow button within the lower-right corner of the “Compose” window and choose “Canned responses” then select the canned response you would like to exchange under “Save.”
NOTE: to get rid of a canned response, select the canned response you would like to get rid of under “Delete.” A panel displays to form sure you would like to delete the canned response, then click “OK” to try to so.
Try Additional Gmail Labs Features
There are many other Gmail Labs features for you to undertake out, like “Quote selected text.” The “Quote selected text” feature allows you to pick specific content you would like to quote when replying to an email. Once you’ve enabled the “Quote selected text” feature, simply highlight the text to quote during a message and press “r.”
NOTE: clicking “Reply” won’t work so you want to use the keyboard shortcut.
The “Undo Send” Gmail Labs feature allows you to prevent messages from being sent for a couple of seconds after clicking the send button. Once you’ve enabled the “Undo Send” feature, specify the amount of seconds for the “cancellation period” on the “General” tab in “Settings.” To “unsend” an email, click “Undo Send” when the message displays or press “z” within the amount of seconds you laid out in the settings. You can also unsend emails if you’re employed in Gmail offline, as discussed at the start of this chapter. You’ll make any changes you would like to the message within the “Outbox” before connecting to the web to send it.
We talked about labels and filters in Chapter 3 and Chapter 4, respectively. You’ll expand that capability using the Gmail Labs “Smartlabels” feature. With a touch setup, Smartlabels can classify your email automatically, applying labels and removing certain sorts of email from your inbox.
Custom keyboard shortcuts
Keyboard shortcuts can prevent time when creating and managing your email messages. There are some standard shortcuts that we discussed in Chapter 2. However, the “Custom keyboard shortcuts” Gmail Labs feature allows you to customize the keyboard shortcut mappings within the “Settings.”
Try Gmail Labs at Your Own Risk!!
Remember, Gmail Labs features may change, break, or disappear at any time. Again, use the subsequent link if you discover you can’t access your inbox because one among the Labs features broke.
This concludes the How-To Geek School series on using Gmail sort of a pro. If you missed any part, you’ll easily return and catch up. We hope you learned tons as we all know we did. Please check back next week for a fresh How-To School series!
Disclaimer: We are a third party individual company and we are not associated with any other third party companies. We are a trustworthy online computer and phone support provider and we offer our services through remote access, telephonic conversation, live chat and emails for all kind of email support. We respect trademarks, logos, brand names, products and services of other parties; these are used only for reference.