Gmail Full Tutorial Chapter 02: +61 261003579

GMAIL MOBILE APP AND COMPOSING EMAILS IN GMAIL: 0261003579

In this chapter, we’ll continue our tour of Gmail interface by covering the Gmail app, specifically the Android version. Then we’ll finally get to the great stuff by showing you ways to compose messages and the way you’ll easily follow your messages with Gmail’s unique conversation view. The Gmail Interface is straightforward to use and provides many useful and simply accessible features. You’ll check your Gmail almost anywhere (as long as you’ve got an honest data connection) using your mobile or tablet. Let’s get thereto by continuing with our tour of Gmail. Since Android is that the hottest mobile OS within the world, we’ll show you the Gmail interface on an Android phone.

A Tour of the Mobile App

By default, the Gmail app opens to your inbox.

Change Accounts and choose Tabs and Labels

The “Gmail” menu, available by touching the Gmail icon within the upper left corner of the screen, allows you to look at your Gmail accounts, access the various tabs in your inbox and consider messages by label.

Change Settings, Refresh Your Inbox, and obtain Help

Pressing the menu button on your phone allows you to vary general and label settings, refresh your inbox to form sure you get new messages, send feedback, and obtain help. The “Settings” screen allows you to vary general settings for Gmail and settings specific to every account you’ve got setup on your phone. Touch “General settings” to open a screen that permits you to specify various settings that apply to all or any Gmail accounts. Once you create your changes, press the “Back” button on your phone to return to the “Settings” screen. To return to the inbox, press the “Back” button again. To vary settings for a selected Gmail account, touch the e-mail address for the specified account on the most “Settings” screen. On the settings screen for the chosen Gmail account, you’ll change settings like the “Inbox type,” the “Signature,” and therefore the “Vacation responder.” Touch the “Label settings” option on the menu accessed from the “Menu” button on your phone to vary settings for the currently selected label. Labels are selected using the “Gmail” menu, discussed earlier.

Compose Email in Gmail Mobile

Composing email in Gmail on your Android phone is straightforward. Simply touch the envelope button with the sign at the highest of the screen. Then enter the “To” email address, the topic line, and therefore the body of your email, a bit like you’d during a browser. If you’ve setup a signature (covered in Chapter 5), it’s automatically inserted into the body of your message. Touch the arrow within the upper, right corner of the screen to send the e-mail.

Easily Search Through Your Gmail Messages

While you’ll organize your emails using labels and filters (discussed in Chapter 3 and Chapter 4) to form it easy to seek out email messages, if you would like to quickly find a selected email you’ll search through all of your Gmail messages using keywords. Simply touch the hand glass icon within the upper-right corner of the screen. Enter your search term and touch the hand glass on the on-screen keyboard to perform the search. Suggestions display as you type. That ought to offer you a reasonably good idea of the app interface. It’s actually very easy to use (as it should be) and if you’re conversant in Gmail and Android, then you ought to have little trouble to using it daily.

Let’s continue now by introducing you to truly composing an email message then advance to the conversation view in Gmail, and the way it’s different from more traditional email interfaces.

Compose an Email Message in Gmail

Of course, one among the most purposes of email is to send people messages and that we don’t want to travel any longer without covering it. The “Compose” feature in Gmail during a browser is straightforward to use and has many useful options. To compose a replacement email message in Gmail during a browser, click the red “Compose” button within the upper-left corner of the Gmail screen. The “New Message” window displays at rock bottom of the browser window. While this window is open, you’ll access your messages in your inbox behind the window, so you’ll ask other messages while writing the new one. To feature a recipient, click within the “To” field. If the recipient is in your address book, start typing the name of the recipient to display matching contacts. Click on a contact within the list of the results to insert that person as a recipient. If you’re sending the e-mail to someone not in your contact list, type the complete email address within the “To” field. you’ll add multiple recipients within the “To” field. Click “Cc” and “Bcc” to feature recipients you would like to “carbon copy” or “blind carbon.” Click within the “Subject” line and enter a brief description for your email. Then, enter the most text for your email within the body of the message below the topic. Gmail allows you to use some basic formatting to the text within the body of your email, like different fonts and sizes, bold, italic, text color, and bulleted and numbered lists. To access the formatting toolbar, click the “Formatting options” button at rock bottom of the “Compose” window. Another toolbar displays above rock bottom toolbar with options for formatting and aligning your text. To cover the formatting toolbar, click the “Formatting options” button again. You’ll also easily undo formatting you’ve got applied. Highlight the text that you would like to get rid of the formatting. Click the “More formatting options” down arrow on the proper side of the formatting toolbar. The “Remove formatting” button displays. Click it to get rid of the formatting from the chosen text. The sign at rock bottom of the “Compose” window provides options for inserting files, photos, links, emoticons, and invitations. Move your mouse over the sign to expand the toolbar and gain access to those additional features. Hover over each button for an outline of what all does. The “Attach files” (paperclip) button at rock bottom of the “Compose” window allows you to feature attachments to your message. If you forget to feature your attachment, then Gmail will likely remind you (we will cover attachments in Chapter 5). There are additional options available by clicking the “More options” down arrow on the proper side of the most toolbar. Using the “More options” menu, you’ll apply labels to the present message, switch to “Plain text mode,” “Print” the message, and “Check spelling” within the body of your message. You’ll also choose the “Default to full-screen” option which will open the “Compose” window full-screen whenever (starting subsequent time you compose a replacement email). If you would like to ask another email before finishing your message, you’ll minimize the “Compose” window and access the messages in your inbox and other labels. To attenuate the “Compose” window click on the title bar of the window. The window shrinks to only display the title bar at rock bottom of the Gmail screen. Click the title bar again to open the “Compose” window to the traditional size again.

NOTE: Gmail allows you to compose quite one email at a time. Simply click the “Compose” button again to open another “Compose” window. Counting on the dimensions of your monitor, Gmail may place multiple “Compose” windows on top of every other. This is often when minimizing “Compose” windows can are available useful. The title bar shrinks when minimized, so more “Compose” windows can fit across the screen. The topic line displays within the title bar of every window, so you’ll tell which message is which. The “Minimize” button within the upper-right corner of the “Compose” window does an equivalent thing as clicking on the title bar. When the window is minimized, the “Minimize” button becomes the “Maximize” button, allowing you to return the window to the traditional size. If you’ve got not chosen to default to full-screen, you’ll prefer to do so for the present message you’re composing. To expand the “Compose” window to full-screen, click the “Full-screen” button within the upper-right corner of the “Compose” window. The “Compose” window expands. To return it to normal size, click the “Exit full-screen” button, which replaced the “Full-screen” button.

NOTE: you’ll also use an equivalent button (“Full-screen” or “Exit full-screen”) to “pop-out” the “Compose” window, or make it a separate window. To try to this, press and hold the “Shift” key then click the “Full-screen” or “Exit full-screen” button. A separate window just like the following displays. To return the “Compose” window to the traditional window attached to the browser window, click the “Pop-in” button on the proper side of the topic line on the popped out window. If you would like to abandon your message at any time, you’ll click the “Discard draft” button (trash can) within the bottom-right corner of the compose window. As you write a message, Gmail automatically saves a draft of it. If you would like to shut the draft and are available back thereto later, click the “Save & Close” (“X”) button within the upper-right corner of the “Compose” window. Drafts are stored under the “Drafts” label. Variety in parenthesis next to the label indicates what percentage drafts you currently have. Click the “Drafts” label to look at your email drafts. You’ll discard drafts from within the “Drafts” label. to wash out unwanted or old drafts, use the check boxes to the left of the messages or the “Select” button on the left side of the toolbar (see Chapter 1) to pick all or certain drafts and click on “Discard drafts.” you’ll also move drafts to the inbox, assign labels to drafts, and perform other actions from the “More” menu. Finally, when your message is prepared to send, simply click the “Send” button.

Reply to and Forward Messages

Replying to messages received in Gmail is straightforward. Simply select “Reply” from the arrow button menu within the upper-right corner of an open message. You’ll also reply by clicking the “Reply” link at the top of the message. Forwarding messages are often accomplished within the same manner as replying to messages. Gmail allows you to vary the topic line when replying to or forwarding a message. To try to this, click the arrow button next to the recipient’s name and choose “Edit subject” from menu .

Easily Follow Replies to Emails with Conversation View

As you send and receive messages, emails are grouped automatically consistent with their subject line. This creates conversations or threads. Replies to a message are grouped and displayed with the first message. Once you receive a reply to a message, all previous related messages are displayed for your reference during a collapsible thread. This enables you to quickly ask what has been discussed before, instead of spending time rummaging through previous messages for what you wrote weeks, months, or maybe years ago. This is often invaluable if you communicate with many of us through email and wish to stay track of the small print of every conversation. A conversation in your inbox is indicated with variety in parentheses, which tells you ways many messages are currently therein conversation.

View All Messages during Conversations directly

When you open a conversation, all the related messages are stacked, with the newest reply ahead. To ascertain the first message and every one reply directly, click “Expand all” at the highest of the messages.

NOTE: A conversation breaks off into a replacement thread if it reaches over 100 messages or if the topic line of the conversation is modified.

Enable and Disable Conversation View

If you don’t just like the conversation view, you’ll turn it off. To try to this, click the “Settings” gear button and choose “Settings” from the menu.

NOTE: Throughout this chapter and subsequent chapters during this series, we’ll ask the “Settings” screen. This is often the tactic wont to access the “Settings” screen altogether cases. On the “General” tab on the “Settings” screen, scroll right down to the “Conversation View” section. Select the “Conversation view off” choice to close up the feature. Scroll right down to rock bottom of the “Settings” screen and click on “Save Changes.” With conversation view off, replies to messages will display as individual messages in your inbox.

Delete one Message during a Conversation

You can delete a selected message during a conversation, even with “Conversation View” on. To try to this, open the conversation and click on the message within the stacked list that you simply want to delete. Then, click on the arrow on the “Reply” button and choose “Delete this message” from the menu. The remaining messages within the conversation are unaffected. That ought to offer you a full appreciation of Gmail’s default conversation view, the way to disable it, and delete one message.

Coming up Next …

That concludes our second chapter during this How-To School series. You ought to have a broad appreciation for the Gmail interface, both the browser and mobile app. you ought to also feel comfortable now jumping in and composing, replying, and forwarding messages. And, we hope you are feeling comfortable using Gmail’s conversation view but a minimum of you now skills to show it off! Within the next chapter, we’re getting to pore over inbox management like the way to categorize your inbox using configurable tabs, organize your inbox using styles and settings, and eventually, we start a lengthy exploration of labels, specifically the way to create, apply and filter messages using them.

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